IR Staffing is a staffing agency in the Central Florida area.
We specialize in Temporary and temporary to hire positions.
We are in almost every industry; specialize in Professional Truck driving and warehouse positions.
GENERAL DESCRIPTION: Performs advanced clerical, secretarial, legal assistant work, which includes the operation of numerous computer applications.
ESSENTIAL JOB FUNCTIONS: • Performs duties of a staff assistant nature and participates directly in the work of the Paralegal Director and Attorneys supported. Secures details of specialized information, coordinating office work and providing information regarding the services and operation of the department.
• Prepares and composes civil restitution lien orders (CRLO’s) and assignment of CRLO’s; letters, memorandums, notices of hearings, summons, subpoenas, legal requests, and agenda items, in draft and final form.
• Provides monthly summary reports on behalf of the County Attorney’s Office for the Board of County Commissioners and County Administrator.
• Responsible for all Hernando County Code books, updates; BOCC Chambers, Special Master, County Attorney, Paralegal Director.
• Responsible for filing of all litigation pleadings and various other file folders; some paper, mostly electronic. Manages system for easy departmental access.
• Responsible for pulling dockets and preparing trial notebook (binding, indexing, scanning) for all attorneys for upcoming hearings or events as calendared.
• Records Coordinator - Performs research and retrieval of records. Responsible for retention and destruction of the department files. Prepares Record Storage forms and maintains inventory of files in compliance with the State of Florida General Records Schedule GS1-SL.
• Responsible for office supplies and ordering.
• Reviews legal documents, including but not limited to foreclosures and liens, researches information, and prepares pleadings for Paralegal Director’s review.
• Responsible for preparing the County Attorney’s BOCC manual and verifying that all agenda items requiring legal review are stamped and signed off by the County Attorney’s Office prior to any and all Board meetings. Responsible for preparing MPO and Land Use manuals.
• Inventory Custodian - Responsible for office (computer, furniture, printers) inventory; prepares necessary forms for deleting and adding items for insurance purposes.
• Responsible for all deposits; prepares bank deposit, memos, and provides necessary backup via hand-delivery to Finance.
• Prepares Legal Ads; submits Ads for publication. Ensures receipt of Affidavit of Publication before Board meets.
• Responsible for COPCN new certificates and renewals. Must collect fee, review application (all licensed employees) via state site to ensure data is genuine before preparing letters, legal ad, and agenda item and certificate for the Board’s approval.
• Responsible for logging all incoming mail and faxes; as well as all incoming calls to the County Attorney’s main office number. Must screen calls and walk-ins by asking the
appropriate questions prior to connecting them with appropriate staff member.
• Safety Council Member - Attends Safety Council meetings and Standard Operating Procedure meetings; responsible for the safety of office in event of evacuation.
• Takes accurate notes and minutes of conferences, meetings, and functions as required.
• Regular attendance.
JOB STANDARDS: Education
Graduation from an accredited high school or possession of an acceptable equivalency diploma, maintain Florida Registered Paralegal status or Legal Assistant Certification or Paralegal Degree through accredited college. Experience
Three (3) years experience involving legal secretarial duties including the operation of a personal computer, keyboard, or similar data entry equipment, with emphasis in local government law. Skills
• Knowledge of business English and legal terms, spelling and punctuation, in order to prepare documents and compose letters, etc.
• Knowledge of mathematics.
• Skill in the operation of a PC, keyboard, and typewriter.
• Skill in the use of taking dictation or of transcription from a Dictaphone (if required). Licenses, Certifications or Registrations
Must complete a minimum of 30 hours of continuing education every three (3) years pursuant to Chapter 20, Rules Regulating the Florida Bar, Florida
Registered Paralegal Program. Maintain Paralegal Registration/Certificate and Notary Public Commission.
EQUIPMENT USED Personal computer/laptop, copier, typewriter, fax, transcriber, binder, scanner, time stamp, and adding machine.
CRITICAL EXPERTISE TO PERFORM ESSENTIAL FUNCTIONS • Ability to handle and preserve confidential information with discretion.
• Knowledge of the Legal Department’s policies, procedures, and practices.
• Ability to establish and maintain effective working relationships with coworkers and other employees; ability to deal tactfully with the public.
• Ability to direct paralegal interns to ensure responsibilities and job tasks are completed.
• Ability to access, input, and retrieve information from a computer.
• Ability to communicate using speaking, hearing, and visual skills.
• Ability to work under stressful conditions and meet demands.
ESSENTIAL PHYSICAL SKILLS Constant: Acceptable eyesight (with or without correction), acceptable hearing (with or without hearing aid). Frequent: Type at rate of 50 words per minute, ability to access, input and retrieve information from a computer data bases and Internet, ability to access file cabinets for filing and retrieval of data, ability to sit at a desk and view a display screen for extended periods of time, ability to communicate both orally and in writing.
ENVIRONMENTAL CONDITIONS Constant: Office environment and works closely with others.
MARGINAL / SECONDARY JOB FUNCTIONS • Performs other reasonably related duties as assigned by immediate supervisor and other management personnel.
• In case of an emergency or crisis situation (hurricane, flood, etc.), position is required to perform reasonable duties as assigned by immediate supervisor.
Reasonable accommodations will be made for otherwise qualified individuals with a disability.
EMPLOYEE SIGNATURE DATE